User Manual - Equipment Tracking

Introduction:

Managing valuable assets demands reliable tracking. Azuga’s GV620MG asset tracker and Equipment Beacon work together to monitor your equipment, ensuring it remains secure and well-maintained. 

The Equipment Beacon continuously emits a Bluetooth signal detected by the GV620MG asset tracker. The tracker then uses cellular networks to monitor and update the real-time location of smaller tools and equipment. Together, they help keep track of your assets, updating their locations automatically to a centralized system for efficient asset tracking.

In Azuga Fleet, Equipment Beacon has two statuses that are visible on Live Maps in both the web fleet and the AFM app.

• With: When an equipment beacon is actively detected by an asset tracker, it is considered “With" that tracker. The equipment beacon’s location is updated based on the asset tracker's position.
• Dropped: When an equipment beacon is not currently detected by any asset tracker, it is marked as "Dropped," and Azuga Fleet displays its last known location.

This system ensures real-time visibility and location updates, keeping all equipment easily trackable, reducing the risk of loss, and improving operational efficiency.

Connecting with Azuga Fleet:

Adding asset trackers & equipment beacons:

With your subscription activated, you’ll find your asset tracker and the equipment beacons details prefilled in the Azuga UI, streamlining the setup process.

Adding equipment:

1. Log in to the Azuga Fleet web application with your credentials. 
2. Navigate to Admin >> Equipment >> +Add New button.
3. In the Add New Equipment screen:

a. Under the Identification section, enter the Equipment Name.

b. Select the Asset Name from the drop-down list, and the Equipment Tracker Serial No will update automatically.

c. Select the Beacon MAC Address from the drop-down list and provide the additional requested details.

d. Enter the required details under Purchase Information and Lifecycle sections.

e. Click on Save to add new equipment.

To edit or delete existing equipment, click the three-dot at the end of the row on the Equipment screen. 

Equipment Details Page in Azuga web fleet:

The Equipment module offers two distinct views to help users organize and visualize their equipment:

1. Table view 
2. Category view

Table view:

• The “Table view” offers a consistent and organized layout throughout the Admin interface, making it easy to access key details about each piece of equipment. 
• This view includes column headers like Name, Category, Status, Group, Detected At, Detected By, and Last Contacted At, providing essential information at a glance. Additionally, it includes filter options for a more streamlined search experience.

Filter options: all, unassociated, with, dropped:

These buttons are provided for the convenience of customers, allowing them to easily view and filter the list of equipment in different ways:

• All: Lists all equipment, regardless of its equipment beacon association or tracking activity.
• Unassociated: Lists equipment that has no active association with an equipment beacon.
• With: Lists equipment that is currently attached to a trailer and is being actively tracked.
• Dropped: Lists equipment that is not currently detected by any asset tracker, and its last known location is recorded.

Equipment overview and details:

Clicking on an equipment link provides a comprehensive snapshot of the item, highlighting key specifications. Additionally, you can edit equipment details directly from the overview page. The three-dot menu offers options to “Unassociate Beacon” and “Delete Equipment”, giving you the flexibility to manage your assets without leaving the view.

• Overview: This section displays the equipment details, including its current location, status, MAC address of the associated equipment beacon, as well as purchase and service information. For users seeking a concise summary of their equipment's status and key details at a glance, this view is highly effective.

• Location: This section displays the equipment's location history, including past locations, associated trailer, timestamps, and the equipment's status at each reported time. This setup provides users with an efficient overview of the equipment's movement and current whereabouts.

Category view:

• The “Category view” enables users to organize and visualize equipment by categories and subcategories, offering an intuitive way to manage and group items. 
• This view simplifies handling large inventories, making it easier to quickly locate specific equipment. Users can create custom categories based on various criteria such as warehouse locations, usage locations, or similar equipment types. 
• Maintaining a consistent naming pattern for these categories is essential, as it enhances the clarity and utility of insights in Reports and Dashboards. 
• At the bottom of the page, “uncategorised” equipment is listed separately, ensuring that all items are accounted for and can be easily categorized later. This thoughtful layout helps streamline the process of managing and organizing equipment, making it more intuitive and effective.

Managing categories and subcategories:

1. Adding a New Category:
   • To create a new category, navigate to the top right corner of the Equipment page and click on the three-dots menu. From the dropdown options, select + Add Category.

2. Entering Category details:
   • In the Add New Category window, begin by entering a suitable Category Name. Next, fill in the Equipment Primary Category field with the relevant details.
3. Adding Subcategories (Optional):
   • If you need to further categorize your equipment, you can add sub categories. Enter the desired information for Sub Category 1 and Equipment Sub Category 1. 
   • To add additional sub categories, simply click on the + Add Sub-Category button and continue entering the necessary details.
4. Deleting Subcategories:
   • Should you need to remove a subcategory, click on the Delete (bin icon) located next to the subcategory you wish to delete. This action will remove the specific sub category from the list.
5. Saving your changes:
   • Once you've entered all the necessary information and made any adjustments, click the Save button at the top right corner of the screen to save your new category and subcategories.

Equipment Details Page in AFM app:

1. Accessing the Equipment Section:
   • From the Dashboard, select the Equipment tab to open the Equipment Live page.
   • Tap the Equipment menu (second icon in the bottom navigation bar) on the live map.
2. Viewing Categories and Subcategories:
   • All Categories: Displays all categories and optional subcategories created on the web platform, organizing equipment under them to make it easier to locate specific items.
   • Uncategorised: A separate section within "All Categories" that lists equipment that hasn't been categorized yet, allowing for easy organization later.
   • Unassociated Category: Lists all equipment that has no active association with an equipment beacon and is ready to be paired for tracking.

3. Accessing Equipment Details:
   • From Categories: To view equipment details, navigate through the categories and subcategories. Once you select specific equipment, you can access its detailed view, which includes:
     1. Overview: Displays the current location of the equipment and other key details.
     2. Location: Shows the history of the equipment's previous locations.
   • From Unassociated Equipment:
     1. You can also click on unassociated equipment to view similar details, including the Overview and Location sections.

Pairing Equipment with an Equipment Beacon:

Pairing via Azuga web fleet:

1. Access the Equipment Details page:
   • Log in to the Azuga Fleet web application with your credentials. 
   • Navigate to Admin >> Equipment.
   • Apply the Unassociated filter to quickly view a list of equipment not paired/associated with an equipment beacon.
   • Click on the Equipment Name to open its details page, which displays comprehensive information along with its QR code for pairing.

2. Initiate QR code scan using the Azuga Fleet Mobile (AFM) app:
   • Log in to the AFM app with your credentials.
   • Navigate to Dashboard >> Equipment.
   • On the Equipment Live page, tap the Menu (fourth icon in the bottom navigation bar).

   • Select Scanner to scan the QR code displayed on the equipment’s detail page in the web portal.

     
     

     

     
     
3. Pair the Equipment with an Equipment Beacon:
   • Upon scanning the equipment's QR code, the AFM app will present the equipment name along with its status as Unassociated with an equipment beacon.
   • Tap See Equipment history on the AFM scanner page, then click Associate Beacon to start pairing.
   • Scan the equipment beacon by positioning its front side in front of the camera, then click Associate Beacon again to complete the pairing.

4. Confirmation of successful pairing:
   • Once the pairing is complete, a success message will be displayed on both the mobile app and the web interface, confirming that the equipment has been successfully paired with the equipment beacon.

Pairing via AFM (Azuga Fleet Mobile) app:

1. Login and navigate to the Equipment section:
   • Log in to the AFM (Azuga Fleet Mobile) app with your credentials.
   • From the Dashboard, select the Equipment section to access the Equipment Live page.
2. Access Unassociated equipment:
   • On the Equipment Live page, tap the Equipment menu (second icon in the bottom navigation bar).
   • Apply the Unassociated filter to quickly view all equipment that has not been paired/associated with an equipment beacon.

3. Prepare for pairing:
   • Locate each piece of unassociated equipment on the app's list.
   • Ensure that the corresponding equipment is physically in front of you, ready for pairing.
4. Pair the Equipment with an Equipment Beacon:
   • Tap on the Associate Beacon option for the equipment you wish to pair. This will open the scanner.
   • Scan the equipment beacon by positioning its front side in front of the camera, then click Associate Beacon again to complete the pairing.

5. Confirmation of successful pairing:
   • Once the pairing is complete, a success message will be displayed on both the mobile app and the web interface, confirming that the equipment has been successfully paired with the equipment beacon.

Equipment Tracking:

Tracking equipment via Azuga web fleet:

After pairing the equipment with an equipment beacon, the GV620MG initiates real-time location monitoring. The tracked items are displayed on Live Maps, with equipment and trailers grouped into clusters for easier viewing. Clicking on a cluster zooms in to reveal the specific equipment and trailers in that area.

Detailed information about the equipment and trailers is available under the “All Equipment” card located in the left-side panel.

1. Accessing the Equipment Live view:
   • Log in to the Azuga Fleet web application using your credentials. 
   • Navigate to the Equipment Live tab to view all connected trailers.
2. View All Trailers:
   • The left navigation panel lists all connected trailers, including key details such as trailer names, current locations, and the status of its tracked equipment:
     • With: When an equipment beacon is actively detected by an asset tracker, it is considered “With" that tracker. The equipment beacon’s location is updated based on the asset tracker's position.
     • Dropped: When an equipment beacon is not currently detected by any asset tracker, it is marked as "Dropped", and Azuga Fleet displays its last known location.

3. Drill-down to specific equipment:
   • Click on the See all Equipment link under the desired trailer to display the equipment items associated with that trailer, along with their last tracked timestamps.
   • The battery level indicator next to each piece of equipment displays the remaining battery life of the equipment beacon. This helps you monitor and keep track of both the equipment beacon and its connected equipment.
4. Check Equipment history: 
   • Click See history for the listed equipment with With or Dropped status, where detailed information is divided into:
     • Overview: Displays the equipment details, including its current location, status, MAC address of the associated equipment beacon, as well as purchase and service information.
     • Location: Displays the equipment's location history, including past locations, associated trailer, timestamps, and the equipment's status at each reported time. 

Tracking equipment via AFM (Azuga Fleet Mobile) app:

1. Access the Equipment Live section:
   • Log in to the AFM app with your credentials.
   • Navigate to Dashboard >> Equipment section to manage and track equipment.
   • By default, the app lands on the Equipment Live page (first icon in the bottom navigation bar). This section displays real-time tracking data for all equipment and trailers.
2. View real-time tracking on Equipment Live page:
   • The tracked items are displayed on Live Maps, with equipment and trailers grouped into clusters for easier viewing.
   • Clicking on a cluster zooms in to reveal the specific equipment and trailer details.

3. View details of all tracked items:
   • On the Equipment Live page, swipe up the All Items section to view a list of trailers and equipment currently being tracked, arranged by the most recent event.
   • Alternatively, click on any dropped equipment/trailer icon on the live maps to view details such as the item name and current location. To see all tracked items, click view more to access the All Items section.
4. Review Equipment status:
   • In the All Items section, all connected trailers are listed and sorted by the most recent event. Each entry shows the trailer name, current location, and the status of its tracked equipments:
     • With: When an equipment beacon is actively detected by an asset tracker, it is considered “With" that tracker. The equipment beacon’s location is updated based on the asset tracker's position
     • Dropped: When an equipment beacon is not currently detected by any asset tracker, it is marked as "Dropped", and Azuga Fleet displays its last known location.

5. Navigate and drill-down into Equipment details:
   • For trailers with equipment marked as With or Dropped, the app offers two options:
     • Navigate: Opens Google Maps on your phone to direct you to the trailer's current location.
     • Equipment: Shows the total number of equipment associated with the trailer. Tap to view individual equipment details, including names, current statuses, tracker information, and current/dropped locations, along with timestamps.

6. Explore the detailed Equipment overview on the History page:
   • Drill-down into individual equipment to access the History page for a comprehensive overview of its details and historical tracking data.
     • Overview section: Displays the equipment details, including its current location, asset name, MAC address of the equipment beacon, etc.
     • Location section: Provides the equipment's location history, including past locations, associated tracker, timestamps, and the equipment's status at each reported time.
   • Use the Navigate button on the History page to access the equipment’s current location. If the equipment beacon is unassociated, the Associate Beacon button will appear instead of Navigate.

Unassociate Equipment Beacon:

Unassociate via Azuga web fleet:

You can unassociate equipment beacons in two ways:

1. From the Equipment section:
   • Log in to the Azuga Fleet web application with your credentials. 
   • Go to Admin >> Equipment. 
   • Click on the equipment name to open its overview page.
   • Click the three-dot menu and select Unassociate Beacon.

Unassociate via AFM (Azuga Fleet Mobile) app:

1. From the History page:
   • Log in to the AFM app with your credentials.
   • From the Dashboard, navigate to the Equipment section.
   • On the Equipment Live page, swipe up the All Items section.
   • Navigate to the relevant trailer and select the Equipment category within it.
   • Select the equipment you wish to unassociate.
   • On the History page, click the three-dot menu and choose Unassociate Beacon.

More Details:

For more details, refer to the below documents:

1. User Manual - Azuga Equipment Beacon
2. Technical Specifications - Azuga Equipment Beacon
3. Installation Guide - Asset Tracker GV620MG
4. Technical Specifications - Asset Tracker GV620MG

PDF copy of User Manual - Equipment Tracking:

User Manual - Equipment Tracking.pdf